BY-LAWS AND RULES OF ORDER Of the NORTH CAROLINA STUDENT ENGINEERING BRANCH Of the AMERICAN SOCIETY OF AGRICULTURAL ENGINEERS
As Adopted April 10, 2003
ARTICLE I – NAME AND OBJECT
Section 1. The name of this organization shall be the North Carolina Student Engineering Branch of the American Society of Agricultural Engineers (ASAE), and shall be located at D.S. Weaver Laboratories, North Carolina State University, Raleigh, NC.
Section 2. It shall be the object of the Branch to promote directly and indirectly the science and art of engineering in agricultural, food, and biological systems; to encourage original research; to foster education; to advance the standards of engineering; to increase and extend the association of agricultural, food, and biological systems engineers among themselves and with allied scientists and technologists; to encourage the professional improvement of its members, and severally and in cooperation with other groups to broaden the usefulness of agricultural, food, and biological systems engineering.
Section 3. These By-laws, and any Rules adopted in connection herewith, shall conform to the rules, regulations, and policies of the American Society of Agricultural Engineers pertaining to its student branches. In addition this Branch shall at every opportunity endeavor to bring its individual members and faculty into a closer brotherhood with one another.
ARTICLE II – MEMBERSHIP
Section 1. Membership in the Branch may consist of three kinds – Honorary Members, Members, and Associate Members.
Section 2. Members shall be undergraduate or graduate students enrolled in the professional engineering curriculums as shown by the rolls of North Carolina State University.
Section 3. Any member of the Branch, who has violated these by-laws, or who is guilty of conduct unbecoming a member, may be expelled by a two-thirds vote of the members of the Branch present and voting at a regular or special business meeting, after he has been given an opportunity to be heard in his own defense, either orally or in writing.
Section 4. A member is assumed to be in good standing, and will remain so, if they pay their dues as provided in ARTICLE VII and meet two (2) of the following requirements each semester: (1) participate in at least one Branch sponsored activity, (2) are active on at least one (1) Branch committee, or (3) attend at least two (2) meetings per semester. These requirements must be met to be considered a member in good standing, and only members in good standing may vote on Branch issues.
ARTICLE III – OFFICERS
Section 1. Officers of the Branch shall be President, Vice-President, Secretary, Treasurer, Faculty Advisor, and such other officers as may be approved by the Council of the ASAE.
Section 2. The President shall preside at all meetings when present. He shall appoint committees which are not otherwise provided for in these by-laws or which may be authorized by vote of the Branch at any business meeting. He shall assume active leadership of the Branch and perform other customary duties of the office.
Section 3. The Vice-President shall preside in the absence of the President and assist him in his duties. Also the Vice-President shall be responsible for program planning for all regular meetings
Section 4. The Secretary shall perform all customary duties of his office, including correspondence of the Branch, and he will maintain accurate Branch meetings attendance records. The secretary shall also be responsible for maintaining the Branch’s website in a timely manner.
Section 5. The Treasurer shall receive all funds due the Branch, including dues, properly care for such funds and upon authorization by vote of the Branch, disperse those funds to meet the obligations of the Branch. Proper financial records shall be kept at all times. The Treasurer shall also serve as the Chairman of the Finance Committee.
Section 6. The Faculty Advisor(s) shall be the official representative between the Branch and the Department of Biological and Agricultural Engineering. He shall counsel with officers, members and committees of the Branch and assist toward the highest accomplishment of the organization. He shall be a member in good standing of the ASAE. If the Branch deems necessary, more than one Faculty Advisor may be elected.
Section 7. All officers of the Branch with exception of Faculty Advisor(s) shall be undergraduates of the grade of Member. A candidate for President must be one who has been a member in good standing and is in his junior or senior year. Other officers must be at least in their sophomore year, and be in good standing with the Branch.
Section 8. Any officer, for conduct unbecoming his office, and after specific charges have been filed with and investigated by the Executive Committee, may be removed by a two-thirds vote of all members of the Branch.
Section 9. Branch officers shall be elected during the Branch’s last regular business meeting of the spring semester.
ARTICLE IV – COMMITTEES
Section 1. The Executive Committee shall consist of Branch officers, committee chairs, council representatives and such other members that the president chooses to appoint.
Section 2. The following committees shall be formed and active, and shall submit written and oral reports to the Branch periodically: Membership Committee, Finance Committee, Publicity Committee, Special Activities Committee
Section 3. The Membership Committee Chair shall be responsible promoting increased membership.
Section 4. The Publicity Committee Chair shall be responsible for giving notice of all upcoming Branch functions in all suitable media. He shall also give reports of Branch activities to the campus papers or magazines as the Executive Committee also directs.
Section 5. The Special Activities Committee Chair shall be responsible for coordinating club participation in campus activities, service projects and selected field trips.
Section 6. The Membership Chair, Publicity Chair, and the Special Activities Chair, and shall be elected at the last regular business meeting of the fall semester.
Section 7. Two-thirds of the Executive Committee shall constitute a quorum for the transactions of any business not requiring action at a full Branch meeting.
Section 8. The President of the Branch shall have the power to appoint a chair of his choice for any committee he feels is necessary or is authorized to form by vote of the Branch. The President and the committee chair shall have joint responsibility for selecting an appropriate number of committee members. The President shall be an ex-officio member of all committees.
Section 9. Any committee member or chair may be relieved of his appointment by unanimous Executive Committee vote or two-thirds vote of the Members of the Branch.
Section 10. None of the previous or subsequent rules shall be construed to mean that Members of any grade may not hold as many committee appointments as they feel they are able.
ARTICLE V – COUNCIL REPRESENTATIVES
Section 1. The Engineering Council Representative shall represent the Branch at all Engineering Council meetings and shall make suitable reports to the Branch at regular meetings of the Branch. This position is contingent on the Branch’s representative being elected to the Engineering Council.
Section 2. There shall be one (1) College of Agriculture and Life Sciences Council Representatives. These representatives shall represent the Branch at all CALS Council meetings and shall make suitable reports to the Branch at regular meetings of the Branch. One representative shall be elected each year.
Section 3. These council members shall be elected at the last regular business meeting of the spring semester.
ARTICLE VI – Meetings
Section 1. The Branch shall hold regular meetings during the fall and spring semesters for the conduction of business and the presentation of professional and other suitable programs.
Section 2. The Executive Committee shall meet regularly, between Branch meetings but may postpone regular meetings or call special meetings when it judges such actions to be in the best interests of the Branch.
Section 3. All Branch meetings shall be conducted in accordance with Robert’s Rules of Order and all elections and voting shall be done in the most democratic manner possible in the judgment of the Branch, and only by members who are deemed to be in good standing.
ARTICLE VII – DUES AND FUNDING
Section 1. Branch members are required to pay dues of $5 per scholastic year National ASAE Student Membership is not required and will not substitute for these dues. Dues shall be paid in the fall semester on or before the third regular meeting. Students joining the Branch in the spring shall pay the full $5 dues on or before the third regular meeting of the semester.
Section 2. Only members in good standing are eligible for member rates at any local Branch activities or functions requiring participant funding.
ARTICLE VIII – PROCEDURAL
Section 1. The Branch shall submit by June 1st of each year a brief report covering membership, attendance, officers, and financial status to the Secretary of the ASAE in the form required by his office.
Section 2. These By-laws shall become effective when ratified by a three-fourths vote of the Members in good standing present at any regular or special meeting called for that purpose.
Section 3. Any amendment to these By-laws may be adopted by a two-thirds vote of the Members in good standing present at any meeting. These By-laws have been Adopted by the North Carolina Student Engineering Branch, of ASAE.